Today I attended an event with the Austin SMUG photographers group. Michael Sidoric gave an excellent presentation on Practical Asset Management. I was really looking forward to this event because I've been so guilty of not managing my media in the most efficient manner. As a matter of fact I've been really bad about it. The other day I needed some images for my PPA profile. I loaded up Lightroom and I was like ok. I'm going to pick this image from this collection and this other image from another collection. I went to that collection and tried to pull up an image and I got that [?] in the upper right hand corner of the image. You know that oh crap that image is not where Lightroom thinks that it should be. I start getting that sinking feeling that I've lost something. So, I'm like well I can search for that RWK_3430.. I know it's somewhere in the folder from 11-28-11 but it wasn't, oh wait a minute.... I uploaded that image to Facebook at some point... Yes, it's on my Facebook page! So I downloaded it from Facebook! It was much easier than searching thru my hard drives. So everything was ok for the moment. I was able to get my PPA profile completed and I was satisfied for now. Deep down I KNOW that I have these images backed up in a couple places. I'll just get it sorted later. This is the exact reason that I needed to attend this meeting this evening!
So Michael covered the tenants of Practical Asset Management. He gave an excellent presentation that lasted about an hour and a half. All the while I was thinking how unorganized I’ve become and that I’m really in a crisis mode and need to really get my media straight!
The tenants of Practical Asset Management are:
CREATE, CATALOG, CONSERVE
All of these tenants overlap each other in CREATE we as photographers need to ensure that we are creating and capturing quality & we also need to preserve and protect.
In CATALOG we need to identify, structure, store and retrieve. We should ask ourselves will I ever need this again?? We need to sort out the keeps/culls and ensure that we are cataloging originals only (RAWs) we should also ingest everything and then do the sorting.
We should be thinking about the who, what, when and where and also understanding how our metadata is stored. There will surely come a day when we will want to be able read the metadata and if we haven’t put a strategy in place to preserve it then it may not be there when we move to a new computer system. Michael suggested that we consider using Adobe Bridge for image management because it complies with metadata standards. I personally don’t like bridge but I thank Michael for the suggestion.
One of the points that Michael made is the implementation of what he called controlled vocabulary. This is a highly structured way of describing something. Defined by the way you shoot and also defined by the way that you retrieve. It should be rigid, limited and precise. It should also be flexible, evolving and controlled. This is the toughest part. Coming up with a schema, getting organized!!
Finally the last part of the presentation was CONSERVING
Digital preservation, three copies of images in two places and they should be stored in original format.
Michael also mentioned a few useful utilities and a new HDD that supposedly can withstand the force of 5000 lbs and a drop from 20ft, it’s the IOSAFE
The utilities mentioned were:
Carbon Copy Clone
One of the most interesting parts of this meeting was the part when he talked about the lifespan of SD/CF cards and SSD’s. I always knew that HDD’s all fail after a number of hours of use. What I didn’t know is that SD/CF and SSD’s also fail after so many reformats! After tonight’s session I decided that I would look into how these things actually work. I know how traditional HDDs work but SD/CF SSD not so sure.
Oh I also won a door prize tonight!
It’s a PENTAX chap stick! YEAH!